General:

• Assist in accounting needs for Rescue Missions Ministries, Inc. (Durham Rescue Mission and Rescue Legacy Fund)
• Learn all Accounting policies and procedures by training under the Accounting Director and Accounts Payable Specialist.
• Learn all End of Month and End of Year policies and procedures by training under the Accounting Director.
• Assist in writing a training manual for the Accounting Director and Accounts Payable Specialist ministry positions.
• Attend staff meetings, webinars, and continuing education as needed.

Durham Rescue Mission:

• Assist in preparation of checks for benevolence gifts for Men and Women’s Divisions each Monday or Tuesday for weekly distribution.
• Collect credit card receipts and ensure charges are correct. Make sure all credit cards are paid on time to avoid finance and late payment charges.
• Assist in paying invoices and ensuring appropriate approval for payment and correct coding as needed.
• Assist in opening mail and invoices and forward invoices to the appropriate staff manager for approval as needed.
• Review all utility bills for accuracy as needed. Follow up with the Facilities Director if there is a problem.
• Maintain files for all accounts payable in compliance with the auditor’s requirements including computer back-up files.
• Record sales tax by calculating requirements on paid invoices and keying to Sales Tax Account code, as needed.
• Verify vendor information in accounting software database and set up new vendors when appropriate including addresses, phone information and federal identification numbers. Obtain W-9 Form for new vendors.
• Scan invoices and approvals on the vendor’s record in accounting software, as needed.
• Assist in entering income monthly from reports generated in the Data Entry office.
• Prepare monthly report on income and expenses to assist the Store Manager in cost cutting.
• Record cash and credit card sales daily for each Thrift Store on a spreadsheet to provide to Data Entry office for the end of the month closing processes.
• Check the total of Thrift Store Credit Card Sales online with the bank statement.
• Communicate to the Store Managers, Director-Social Enterprise and Fleet Transportation Management, and Thrift Store District Manager any discrepancies with the deposits.
• Assist the Accounting Director with collecting requested information from the auditors from all departments by uploading data into the auditor’s file folder and working one on one with the auditors in the audit process.
• Assist in retrieving invoices and receipts between auditor and DRM.
• Assist in maintaining and updating internal procedures report for audit.

Rescue Legacy Fund (including LLCs):

• Process accounts payable and receivable transactions.
• Reconcile bank statements and other financial accounts.
• Maintain and update accounting records and files.
• Oversee month-end and year-end close processes.
• Prepare journal entries and assist in general ledger operations.
• Oversee audits, tax filings, and other compliance activities.
• Prepare financial statements and reports.
• Respond to inquiries from vendors, clients, and internal teams.
• File annual LLC reports with Secretary of State.